Crows Nest Uniting Church


Procedure for counting offertory

  1. Each Sunday two (2) counters are required to count the collection.
  2. The 2 counters together are to immediately collect at the end of the service the offertory plates from the Communion Table.
  3. Together take the collection to the church office for counting where the notes are to be sorted into relevant denominations and the Weekly Offering Envelopes are opened.
  4. Use the lists provided to record:

    - Denomination
    - Number of notes / coins
    - Value of each denomination
    - Total

    $100 x ………. = $...............$2 x ……….… = $................
    $ 50 x ………. = $...............$1 x …………. = $................
    $ 20 x ………. = $...............50c x ……….. = $................
    $ 10 x ………. = $..............20c x ........ = $................
    $ 5 x ……..…. = $..............10c x ……….. = $................
    5c x ……….... = $................
    Total $ ………….Total $...............
  5. First counter -- count and record the notes and coins
  6. Second counter – check first counters tally
  7. It is important that the counters check each others tally
    e.g. when completed pass to your opposite number to check and tick off against the notes and coins list to ensure all is correct.
  8. Details are then entered into the Green Register, e.g.
    date; name of counters; cash (notes & coins) total; cheques total; Final total
    It is important to note the number of people attending the service.
  9. Complete deposit slip in bank deposit book, remember to fill in the butt with the total collection, cash plus cheques.
  10. Take plastic deposit envelope place the bank account details sticker on the outside of the deposit envelope.
  • Place notes and coins in the “Cash Only Section”
  • Place cheques and deposit slip in the “Non Cash Section”
  • Plastic deposit envelope to be placed in a secure place in the office.

Revised 7 August 2019